• Articulate is a creative suite of tools for delivering interactive multimedia learning content, sometimes referred to as “E-learning” content.
• It is replacing iBooks Author as our main app for creating for this content.

• iBooks Author was discontinued on July 1, 2020 and can no longer be used to update or create new iBook content.
• Articulate was chosen for its ease of use, modern feel, robust options for creating interactive media, and cross-platform viability.

• Lessons are produced using Articulate Rise 360 and are essentially web pages.
• Students are provided links to these lessons through Elentra.
• Lessons are viewed on the web, using modern browsers such as Chrome or Firefox.
• Content can be viewed on any device with an HTML5-enabled web browser (iPad, mobile, etc.) and will automatically fit to your device’s screen.

• Once you begin a typical lesson, a sidebar will appear to the left of the page with a list of individual sections; you can progress through each one at a time or skip to any section.
• There are 2 types of sections: content and quiz.
  • Content sections contain text, media, interactive activities, and links to create branching paths through a lesson.
  • Quiz sections contain questions and can have multiple question formats.
• It is at the lesson author/faculty’s discretion whether to force the learner to complete sections one at a time, show correct answers after quiz questions, or alter various other lesson settings.

• You can use your browser’s zoom settings to make text larger; content will automatically fit the page.
• As Articulate lessons require web access and a high degree of learner activity, we are not currently offering them as downloadable materials. We will provide PDFs of lessons, but these are static, page-by-page translations with no audio, video or interactive elements, meant for reference only.
• For now, we recommend using your device’s available tools to capture relevant information, such as screenshots, copy/pasting text from the lesson, and bookmarking links in your browser. In most web browsers, you can also save images from a page by right clicking and selecting “Save Image As…”

• Try it yourself! Articulate offers a free 60-day trial of their creative suite, so you can try the tools and get a better understanding of how the materials are produced, and what they have to offer. https://articulate.com/360/trial
• On iOS, you’ll have access to Rise 360, the app we’re primarily using to translate content from iBooks to Articulate. On Windows, you can try other desktop apps such as Storyline 360 and Studio 360.

To Enable Captioning on Video Recordings 

On the Google Chrome Internet Browser: 

    1. Click on the 3 vertical dots in the upper right-hand corner 

    2. Click on “Settings” 

    3. Click on in the bottom left corner 

    4. Toggle the “Live Caption” switch to on. It will turn blue.

    5.Click on “Caption Preferences” if you would like to customize the captions. 

Windows

1. Navigate to your Settings via the ‘Start Menu’

2. Enter in ‘Notifications’ in the search bar and select the first option.

3. Scroll down and disable all of the apps you no longer want notifications for underneath ‘Get Notifications from these senders’.

4. You can re-enable these later the same way if you wish.

Mac

1. Enable ‘Do Not Disturb’ by clicking the ‘Notification Center’ in the upper-right hand corner of your desktop and then enabling ‘Do Not Disturb’.

2. Alternatively, you can navigate to your System Preferences in the upper-left hand corner and then click on ‘Notifications’

3. Find and select the application for which you’d like to disable notifications and change the settings to your liking. We recommend setting Outlook and Teams to ‘None’, at the very least.

What Constitutes a HIPAA Violation When Content Is Being Delivered to Students in a Medical Education?

First, we must understand what is HIPAA covered PHI and then appropriate disclosure:

What is HIPAA covered PHI?

• Sourced from a Covered Entity.
  • a healthcare provider (WMed)
  • health plan or health insurer
  • or a healthcare clearinghouse
  • or a business associate of a HIPAA-covered entity
• In the relation to the provision of healthcare or payment for healthcare services by the Covered Entity
  • Autopsies by the Medical Examiner are not services covered by HIPAA, but privacy is still important.
• A pairing of identifiers and health information together (PHI).
  • Identifiers:
    • Names
    • Dates, except year
    • Telephone numbers
    • Geographic data
    • FAX numbers
    • Social Security numbers
    • Email addresses
    • Medical record numbers
    • Account numbers
    • Health plan beneficiary numbers
    • Certificate/license numbers
    • Vehicle identifiers and serial numbers, including license plates
    • Web URLs
    • Device identifiers and serial numbers
    • Internet protocol addresses
    • Full face photos and comparable images
    • Biometric identifiers (i.e. retinal scan, fingerprints)
    • Any unique identifying number or code

Who can you disclose PHI to?

• Individuals involved in:
  • Health Care Operations
  • Exchange for Treatment

Where does medical education fall?

• “Health care operations” are certain administrative, financial, legal, and quality improvement activities of a covered entity that are necessary to run its business and to support the core functions of treatment and payment. These activities, which are limited to the activities listed in the definition of “health care operations” at 45 CFR 164.501, include:
  • Reviewing the competence or qualifications of health care professionals, evaluating provider and health plan performance, training health care and non-health care professionals, accreditation, certification, licensing, or credentialing activities;
  • https://www.hhs.gov/hipaa/for-professionals/privacy/guidance/disclosures-treatment-payment-health-care-operations/index.html

How much can you share?

• HIPAA minimum necessary requirement to medical trainees:
  • Covered entities can shape their policies and procedures for minimum necessary uses and disclosures to permit medical trainees access to patients’ medical information, including entire medical records.
  • https://www.hhs.gov/hipaa/for-professionals/faq/209/does-minimum-necessary-allow-students-to-access-patient-information/index.html

What is a HIPAA violation in relation to medical education?

• Disclosing more than the minimum necessary PHI without consent from the patient.

What is recommended to provide only the minimum necessary?

• All identifiers must be removed or redacted/blocked out.
• For all images:
  • Focus specifically on the area necessary for the medical education purposes.
  • Redact or mask the following:
    • Facial features
    • Distinctive birth marks or identifying tattoos
    • Other areas that alone or combined with narrative or text might identify the patient
  • Facial Images specifically:
    • They should be cropped so the entire face is not shown, the patient’s eyes and nose are blocked out, to the extent “reasonably possible” for purposes of de-identification of the patient.
  • Use a snipping tool to remove hidden meta data in the image file.
• Make sure all slides have no PHI data in the notes sections or in areas beyond the displayable slide.

For always up-to-date guides on using Inkling, check out our Library site: http://libguides.med.wmich.edu/FacultyStaff/Inkling

Please see the attached guide (PDF) to learn about creating NAVs for instructional use.

Last updated 9/1/2015

Define: Simultaneously conducting a virtual and in room meeting.

 Words to know:

• Devio: A specific type of hardware used by WMed rooms to allow a laptop to use in the room speakers, camera, and microphones.
• RealConnect: A service that allows distance learning conferencing hardware to connect to a Microsoft Teams meeting.

Difference between RealConnect and Devio

• RealConnect only connects Teams Meetings to the room technology(e.g. Polycomm), Devio is service agnostic.
• RealConnect does not require a host computer to connect the meeting, it uses the in room touch panel to manage content. Devio requires a host computer to manage the meeting. 

Locating a Room

Rooms are designated with the specific tags, Devio and Realconnect.  WMed rooms can be searched using Room Finder.

How to use Room Finder:

1. Login to Outlook Web Access (https://webmail.med.wmich.edu)
2. Select the ‘Calendar’ Option
3. Select ‘New Event’
4. Select ‘Search for a room or location’
   1. Select ‘Browse with Room Finder’
5. Select Building
6. Select All Cities->Kalamazoo>WMed Room List
7. Select ‘Features’ drop down
   1. Use the Devio and Realconnect filters to find your rooms.

Using RealConnect

1. See Realconnect Knowledge base article

Using Devio

1. See Devio Knowledge base article

Basic Guidelines

• It is suggested that a presenter use their own device whenever possible.
• A presenter should check over their presentation ahead of time to ensure everything should work properly, especially when using the room provided equipment.
• Most rooms contain both an HDMI and VGA input but some may only contain one.
• The Media Room and most conference rooms at the Oakland Drive Campus and Borgess Psych department contain Windows PCs. The major classrooms and Auditorium at the Upjohn campus contain Mac computers.

Working with Media

• ActiveX is the same Windows-based technology that allows you to play Adobe Flash and Director movies inside Internet Explorer and other applications, including PowerPoint. ActiveX is a Microsoft technology and is not available on the Mac platform. What this means is if you insert Flash movies (such as those from YouTube) into a presentation using PowerPoint for Windows, the Flash files will not play on the Mac.
• Keep things simple – and use PowerPoint’s drawing tools to create shapes and drawings rather than using content from a third party application.
• Always use industry standard media formats that are not too platform specific: stay away from WindowsMedia and QuickTime file formats – use MPEG videos. Similarly, use DRM-free MP3s rather than WindowsMedia audio or iTunes songs or files.
• When you link a narration or sound file in PowerPoint for Windows, you can still hear the audio in PowerPoint for Mac. But the opposite is not true. PowerPoint for Windows cannot play back any linked narrations and sound recorded in Macintosh versions since Apple computers use the QuickTime AIFF format to store the recordings, and also does not include the AIFF file extension. Microsoft PowerPoint for Windows does not have a clue about what these files are!
• If you need to move a sound file recorded in PowerPoint for Mac to a Windows machine, embed the audio file as part of the presentation. Luckily, PowerPoint on both platforms will embed audio files by default, unless you choose to change the settings (within the Record Narration dialog box) linking the audio file instead.
• On the Mac, avoid using PICT graphics – on both OS platforms, GIF, PNG, and JPG work best. For illustrations, use WMF or EMF files.

Text and Fonts

• Use fonts that can be found as standard on Windows and Mac – these include Arial, Times New Roman, Courier New, Verdana, Tahoma, Trebuchet MS, Calibri, etc.
• Also remember that Windows versions of PowerPoint can embed TrueType fonts within a presentation. But these embedded fonts cannot be seen by Mac versions of PowerPoint.
• Don’t space out your text too tightly – font rendering differences may add an extra line to a text box on either Windows or Mac versions of PowerPoint.

Everything Else

• Most embedded objects in PowerPoint presentations created on Windows do not translate well within a Mac version of PowerPoint. For instance, if an embedded Word document or Excel spreadsheet has accentuated characters, these may not appear in a cross-platform presentation. Rather than embedding these files (Word, Excel, PDF, etc.), use hyperlinks to link them to the presentation file. Make sure these files remain in the same folder as the PowerPoint presentation.
• Some file formats (such as Microsoft Visio and CAD) may not translate well. In these cases, you can often convert the files to an image or PDF file within their native applications. These newly converted files can then be linked into the PowerPoint file, and will be recognized and displayed correctly on either platform.
• Microsoft Word tables and Excel spreadsheets pasted inside PowerPoint can cause cross-platform problems. Either redo the table using PowerPoint's native table engine, or create a link to the Word or Excel document.
• Be aware that color gamma differences between both platforms mean presentation colors created on a Windows machine appear lighter on a Mac. This is not an issue that can be solved within PowerPoint; it is a platform issue.

Source: https://support.office.com/en-us/article/Cross-Platform-PowerPoint-Compatibility-0eebb4f1-c329-4c50-b83c-3af1bab640de

Please see the attached document.

Turning Technologies is our Audience Response System (ARS) provider.  Students have an online ResponseWare license for using their own devices to respond, as well as a ResponseCard "clicker" device assigned to them by WMed.  

Instructor information

• WMed provides a generic instructor/presenter Turning Account, which is required for attendance taking only.  View instructions for taking attendance using TurningPoint
  
• Personal instructor Turning Accounts can be used for polling sessions that do not need to be tracked for attendance or grading purposes.  Simply visit https://instructor.turningtechnologies.com. If you do not have an account yet, sign up using your WMed email address.
• The TurningPoint 8 application is required to run an audience response session.  It is available under the Downloads section of the Turning Account for both Mac and Windows.  TurningPoint Cloud is pre-installed on WMed macs, including the podium MacBooks.
• If using PowerPoint polling on a Mac, PowerPoint for Mac 2011 and 2016 are the supported versions.
• Turning Technologies offers online guides for TurningPoint 8 for Windows and TurningPoint 8 for Mac.

Please note, as of August 2017 we have switched applications.  We are no longer using TurningPoint Cloud, only TurningPoint 8.  For more information and instructions on migrating to TurningPoint 8, see this knowledgebase article [link coming soon].